Freeing up chunks of time is difficult in most jobs – there’s just too much on our plates. Having lists for each is the trick, as is reviewing them regularly. In addition, unless those tasks are driven by the higher leve things we want to accomplish (projects which serve goals/purpose/etc), it’s busywork. Terri S: Exactly: “On the ground” execution of tasks must happen – that’s where all the action is. We will pick a winner in a week or so and send them a shiny new copy of the PDF!įiled Under: Productivity Reader Interactions (If you draw a complete blank, you can just say “enter me into the contest”.) Give us an example of how you successfully do your daily planning or how you don’t plan or a story about your boss who doesn’t plan, but needs to, etc. To enter the contest you have to leave a comment. It isn’t particularly long, so it doesn’t take a huge time investment to read and I can’t imagine anyone who won’t get something out of it that they can apply immediately to help make them more productive. You simply work each task in order, relishing the feeling of flow and accomplishment. You don’t have to think about what to do next. It’s as if a very smart person who is intimately familiar with your work has figured out the best use of your time for the day, then written it out in plain language. I really liked this quote encouraging people to try to create a work plan for the day and follow it: Measurements – The process tries to encourage a lot of different types of quantifiable measurements from tracking interruptions to giving you a way to check if you are on or off task every 15 minutes.It is surprisingly interesting to see how someone else has planned their day. Examples – There are several examples of actual worksheets and plans.I particularly liked the idea of the “interruption worksheet” to keep track of what is interfering with your planned execution. Worksheets – The PDF includes several worksheets to help with the planning and measurement process.That way, you keep getting better at estimating over time and your accuracy will increase. Matthew suggests that you estimate and then measure how long a task will take. Estimation – It is hard to plan if you don’t know how long things will take.Interruptions – There are some great suggestions for dealing with interruptions and how to integrate potential interruptions into your planning process.Task order – There is a nice discussion on the benefits of different ordering strategies.Just getting work done isn’t enough–you need to feel good about your day when you head home. Task selection – Matthew has some really good points about how to select tasks so that you feel good about what you’ve accomplished for the day.From that standpoint, it kind of picks up where other system leaves off–once you’ve captured what needs done, how do you execute? Here are some of the things I found interesting: It assumes that you have some type of task management and calendar system in place, already. “Where the #% did my day go?” is designed to help you adopt a daily planning routine. See below for information about the contest. Matthew Cornell has a great little PDF out called Where the #% did my day go? He has offered to let me give a copy away here on Productivity501.
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